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BYLAWS OF THE
HERITAGE HUNT CHAPTER
AMERICAN WINE SOCIETY
Table of Contents
Article I Name
and Purpose
Article II
Membership
Article III
Officers
Article IV
Executive Board
Article V
Meetings of Members, Elections
Article VI
Standing Committees
Article VII
Amendments
Article VIII
Miscellaneous
Bylaws:
ARTICLE I NAME AND PURPOSES
Section 1. Name: The name of this organization shall
be the Heritage Hunt Chapter (hereinafter HHC), American
Wine Society (hereinafter AWS). HHC is a registered
Chapter of AWS which is a non-profit organization of
national distribution. HHC is a geographic member of the
Virginia Region of AWS.
Section 2. Purposes: The primary purposes of HHC are
fourfold: namely,
- education of its members in all aspects of
viticulture, wine making, wine marketing and
distribution;
- evaluation and enhanced appreciation of wines by its
members tasting of a wide range of wine grape varietals
and blends;
- entertainment for its members by providing
opportunities for socializing during tastings, outings
to wineries and visits to wine-growing areas of the
world; and
- support of beneficial community organizations and
activities through members’ contributions of their time,
talents and treasure.
[Top]
ARTICLE II
MEMBERSHIP
Section 1. Eligibility: Membership is open to any
individual or couple, of legal age to consume alcoholic
beverages, who are interested in pursuing the purposes
of HHC as set forth above. Membership shall be automatic
on payment of dues and is renewable annually.
Section 2. Dues: Annual dues shall be proposed by a
majority vote of the Executive Board subject to the
approval by majority vote of members present and voting
at a meeting of members, a quorum being present. Chapter
and AWS dues are due and payable during the month of
January. If not paid in full by the following March 31,
members shall be
advised by the Treasurer that they are delinquent in
dues payment. AWS annual dues shall be set by the Board
of Directors of that organization and may be paid
annually with the payment of Chapter dues or directly to
AWS. Persons who have paid Chapter dues but have not
paid AWS dues shall have a grace period of three (3)
months from date of Chapter dues payment in which to pay
AWS dues. Thereafter they shall be considered delinquent
in payment of dues.
Section 3. Classes of Members: There shall be three (3)
classes of members, namely: Regular, Professional and
Honorary.
- Regular members: Individuals and couples who have
paid their dues in full to the HHC and the AWS shall be
Regular members. All Regular and Professional members
whose date of membership was on or before September 30,
2002 shall be designated charter. Regular members shall
have all the rights and privileges of full membership in
the HHC and AWS, including the right to vote on all
matters presented for a vote, to hold elected office, to
serve on HHC and AWS committees and to receive
reductions in the cost of wine purchased at Chapter wine
tastings. Guests of the Chapter may attend meetings and
outings with payment of the same charges as members. No
person may be a guest of the Chapter on more than three
(3) occasions. Guests who choose not to become members
shall be expected to discontinue attendance at Chapter
tastings and participation in winery outings.
- Professional members: Representatives of wineries
and other organizations related to viticulture,
wine-making or wine marketing and distribution may be
offered Professional membership by the President. They
shall pay the same dues as Regular members except that
the Board may waive Chapter dues for Professional
Members who have provided goods or services in the HHC
program of activities. They shall have voting rights,
except on proposals to amend the Bylaws. They shall not
be eligible to hold office in the Chapter or to serve as
Chair of an HHC standing committee.
- Honorary membership: Honorary membership may be
extended by the President, with the approval of the
Executive Board to any individual who is deemed worthy
of same by virtue of his/her contributions to the
wine-making industry, or to the advancement of public
interest in viticulture, wine-making, wine marketing and
distribution. Honorary members shall pay no Chapter dues
and they shall not have the right to vote, to hold
office, or to serve as a member of HHC standing
committees.
Section 4. Resignation or Removal of Members: Any member
may resign his/her membership by notifying the
Secretary. A member who is sixty (60) days or more in
arrears for payment of either HHC or AWS dues shall be
notified by the Treasurer, and advised that his/her name
may be removed from the rolls with forfeiture of
membership privileges pending full payment of his/her
arrears within thirty (30) days of notification. Such
members may request a hearing by the Board to present
any extenuating circumstances associated with his/her
delinquency in dues payment. Resignation of membership
shall not relieve a member of his/her obligation to pay
any arrears in dues and assessments. Members dropped
from the rolls for non-payment of dues may apply for
reinstatement on full payment of their arrears and
annual HHC and AWS dues then current.
Any member may be dropped from the rolls with forfeiture
of membership privileges on the recommendation of the
Executive Board for conduct detrimental to the best
interests of the Chapter or AWS. Removal of a member for
cause shall require an affirmative vote of two-thirds
(2/3) of members in good standing and eligible to vote,
a quorum being present, at a special meeting of members
called for that purpose. Such member shall have the
right to address the membership at such a meeting prior
to a vote being taken on his/her removal.
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ARTICLE III OFFICERS Section 1 Number; Election; Terms
of Office: There shall be four (4) elected officers of
HHC, namely: President (or Chapter Chairperson),
Vice-President (Vice-Chair), Secretary, and Treasurer.
All officers shall be elected for a one (1) year term at
the annual meeting of members. Elected officers shall
take office on January 1 of the year following their
election. Officers may succeed themselves in office, but
shall not serve more than two (2) consecutive full terms
in the same office. In addition to elected officers, the
President shall become the Past-President on vacating
office, and he/she shall serve a term not to exceed two
(2) years, or until the next incumbent President leaves
office. Section 2 Duties and Responsibilities:
- President - He/she shall chair all meetings of HHC
and shall provide leadership by representing the Chapter
in its contacts and liaisons with other AWS Chapters and
with Regional and National officers. He/she shall
appoint all standing and ad hoc committees, study groups
and task forces of HHC. He/she shall serve as Chair of
the HHC Executive Board and shall call meetings and set
the agenda for Board and Chapter meetings. He/she shall
provide administrative oversight and coordinate the work
of Chapter committees. He/she shall promote the purposes
of the Chapter in his contacts with the public,
including the recruiting of new members. He/she shall
propose individuals for Honorary Membership for approval
by the Executive Board. He/she shall be the local
representative of the AWS and assure HHC’s compliance
with the requirements of the AWS Bylaws. He/she shall
appoint an eligible member to serve as recording
secretary at Board and Chapter meetings in the temporary
absence of both the Secretary and Treasurer. He/she
shall serve as an ex officio, voting member of all
Chapter standing and ad hoc committees except the
Nominating Committee.
- Vice-President - He/she shall share with the
President the responsibilities of promoting the
Chapter’s interests and recruiting new members in
contacts with the public and with other organizations.
He/she shall be alert to opportunities for member
participation in regional wine festivals and for travel
of interested members to wine-producing areas throughout
the world and advise the Executive Board of same .
He/she shall serve as Chair and preside at Chapter and
Executive Board meetings in the temporary absence of the
President. He/she shall serve as an ex officio, voting
member of the Winery Tours and Events, Communications
and Outreach and Finance and Fund Raising Committees.
- Secretary - He/she shall record and publish the
Minutes of Chapter and Executive Board meetings and
maintain a chronological record of such meetings. He/she
shall publish timely notices of coming meetings and
other activities of the Chapter via media resources of
the Heritage Hunt Home Owners Association (HHHOA),
Heritage Hunt Golf & Country Club (HHGCC) bulletin
boards and by email to the membership list. He/she shall
prepare Chapter correspondence for the President’s
signature, and maintain a chronological file of Chapter
correspondence. He/she shall notify thevoting membership
within seven (7) days of a special meeting, including an
agenda for same. He/she shall serve as Chair and preside
at Chapter and Executive Board meetings in the temporary
absence of the President, Vice-President and
Past-President. He/she shall serve as an ex officio,
voting member of the Membership and Communications and
Outreach Committees.
- Treasurer - He/she shall receive payments of both HHC and AWS dues and vouchers for out-of-pocket expenses
of members for tastings and other Chapter events. He/she
shall deposit such monies in an account established in
HHC’s name for that purpose and shall forward to AWS all
dues collected on its behalf. He/she shall disburse
payments to creditors for expenses billed to HHC, and to
members for vouchered expenses, and keep records of all
deposits and disbursements in books belonging to the HHC.
He/she shall prepare periodic reports of the fiscal
status of the Chapter for review by the Executive Board,
and a year-end report and budget for the coming year for
presentation at the annual business meeting of members.
He/she shall notify members who are delinquent in
payment of dues, and advise them of the consequences of
continuing delinquency. He/she shall serve as the Chair
of the Finance and Fund Raising Committee and call
meetings of the Committee when necessary to prepare
reports for the Board and membership. He/she shall serve
as an ex officio, voting member of the Communications
and Outreach Committee. He/she shall serve as recording
secretary at meetings of the Board and Chapter in the
temporary absence of the Secretary.
- Past-President - He/she shall chair meetings of the
Board and the membership in the temporary absence of
both the President and Vice-President. He/she shall
serve as a ex officio, voting member of the Program
Planning and Finance & Fund Raising Committees. He/she
shall provide the Board with guidance based on his/her
experience as President. He/she shall serve at the
discretion of the President as Chair of special ad hoc
committees and task forces.
Section 3. Vacancies in office: In the event that the
offices of Vice-President, Secretary or Treasurer shall
become permanently vacant for any reason the President
shall appoint an eligible member to fill the unexpired
term of the incumbent, subject to the approval by
majority vote of members at a meeting, a quorum being
present, or by a majority of members via email, a quorum
having voted. A member so appointed and approved shall
be eligible for nomination and election to that office
in the next election and he/she may serve two (2) full
terms. In the event the office of the President shall
become permanently vacant for any reason short of the
full term of the incumbent, the Vice-President shall
accede to the office to fill the unexpired term. He/she
shall appoint an eligible member to fill his/her
unexpired term as Vice-President, subject to the
approval of the membership as noted above. He/she shall
be eligible for nomination and election to the office of
President in the next election, and may serve two (2)
full terms. [Top]
ARTICLE IV EXECUTIVE BOARD Section 1.
Composition, Terms: There shall be an Executive Board
of the HHC
composed of the President, Vice-President, Secretary,
Treasurer, Past-President and Chairs of all Standing
Committees, except the Nominating Committee. The
President at his/her discretion may choose to invite any
Regular, Professional or Honorary member of HHC to
attend meetings of the Board, but such invitees shall
have no vote. The President shall chair the Board. The
Secretary shall record Board minutes for distribution to
Board members, and, if directed by the Chair, to the HHC
membership list. Board members shall serve a term
concurrent with their terms as officers or Committee
Chairs. The President may appoint an ad hoc Advisory
Committee to the Board composed of eligible Chapter
members with expertise of value to the Board. Such
advisors shall be entitled to vote on any matter coming
before the Board, and they shall serve a term concurrent
with that of the appointing President. In the event that
the election of officers takes place before the last
meeting of the Board in the fiscal year, and those
elected are not already Board members, then the
officers-elect shall serve ex officio without vote on
the Board until they accede to office. Section 2. Responsibilities: The Board shall have the
authority to conduct the affairs of the HHC and to make
such decisions on its behalf as are not prohibited by
law or by the Bylaws of the AWS. The Board shall act in
lieu of action by the membership, and shall report
decisions made and actions taken by it to the membership
at the next meeting of members. Unless such actions
taken are irreversible, the membership shall approve
decisions and actions taken by the Board by a majority
vote of eligible members at a meeting, a quorum being
present. Failure of membership approval of proposed but
unconsummated actions by the Board, shall require the
Board to defer taking such actions pending further study
of the matter and discussion with members opposing the
action, or in the absence of a quorum, at a subsequent
meeting of members. Section 3. Meetings; Notice; Quorum: The Executive Board
shall hold regular monthly meetings called by the
President. Notice of meetings shall be given to Board
members at least seven (7) days in advance. A majority
of voting members of the Board shall constitute a quorum
for the transaction of business. A special meeting of
the Board may be called by the President with due notice
at any time. Any three (3) members of the Board may
request a special meeting by giving due notice to the
President, who shall schedule such meeting as soon as
practicable. At the discretion of the Chair, special
Board meetings may be held by teleconference. The Board
shall hold a special meeting to consider dropping a
Chapter member for behavior deemed detrimental to the
best interests of the HHC or the AWS. The Board shall
recommend dropping a member by an affirmative vote of
two-thirds (2/3) of Board members, a quorum being
present. {Ref. Article II, Section 4 of these Bylaws.} Section 4. Removal of Board members: Vacancies on the
Board: Any Board member, including elected officers, may
be removed for cause following procedures specified in
Article II, Section 4 and Article IV, Section 3 of these
Bylaws. Removal of an elected officer for cause shall
require a unanimous vote of other Board members, a
quorum being present. Vacancies created on the Board for
any reason by an incumbent Board member shall be filled
following procedures specified in
Article III, Section 3
of these Bylaws. Section 5. Compensation of Officers, Board Members and
Committee Members: No compensation shall be paid by HHC
for services rendered to the Chapter by elected
officers, Executive Board members or committee members.
Reasonable out-of-pocket expenses of officers, Board
members and committee members in the performance of
their duties shall be reimbursed by the Treasurer on
presentation of a voucher for same by such members.
Reimbursement of vouchers exceeding one hundred dollars
($100.00) shall require approval by the Board. [Top] ARTICLE V MEETINGS OF MEMBERS; ELECTIONS
Section 1. Types, Frequency and Place of meetings:
- Regular meetings shall be held monthly,
usually at 7 PM on the fourth Tuesday of the month.
They shall be held in conjunction with an event
featuring guest speakers or Chapter members with
particular expertise and experience in some aspect
of viticulture, grape growing, wine-making and
evaluation, or wine production, marketing and sales.
Regular meetings shall be held in a facility large
enough to
accommodate all members who wish to attend. Any
Chapter business to be transacted shall be addressed
by the Chair and disposed of prior to the event
scheduled for that meeting. At his/her discretion,
the Chair may defer taking up pending business at a
regular meeting and proceed immediately to the
scheduled event.
- An Annual Business Meeting shall be scheduled
for the purpose of the election of officers,
presentation of Committee Chairs’ reports, the
annual Treasurer’s report and proposed budget, and
the Chapter’s program of planned events for the
coming year. The Annual Business Meeting shall be
scheduled in the last quarter of the HHC fiscal
year. At the discretion of the Board an event may
not be planned to follow the Annual Business
Meeting.
- Special meetings of the Chapter shall be held at
the discretion of the President to consider matters
requiring the immediate attention of and action by
its members. Any six (6) members in good standing
may request a special meeting by a written, signed
communication sent to any officer of HHC. If
practicable, the President shall call a special
meeting within two (2) weeks of receipt of the
request. The notice and agenda of a special meeting
shall specify the matter to be discussed and shall
be sent by electronic or other means by the
Secretary to the membership so as to be received at
least seven (7) days prior to the date set for the
special meeting.
- Scheduled outings and tours of local, domestic
or foreign wineries and wine growing areas;
attendance at sister AWS chapter events; holiday
parties; and attendance at national or regional AWS
conventions may, but need not, take the place of a
regular monthly Chapter meeting.
Section 2. Elections: The election of officers
shall be held during the Annual Business Meeting.
Each member eligible to vote and in good standing
shall have one vote, including each person in a
couple membership. The affirmative vote of a
majority of members, a quorum being present, shall
be necessary for election. In the absence of an
affirmative majority vote on the slate proposed by
the Nominating Committee, the Committee shall review
its selections, determine the reasons, if possible,
for the failure of an affirmative vote on its slate
and resubmit a modified slate for election by mail
ballot. Nominations shall be accepted from the floor
at the Annual Meeting, if seconded, in which event
the name of the eligible member willing to serve if
elected shall be added to the slate of the
Nominating Committee and
the vote on the amended slate taken. In the event of
a contested election for any office, the vote for
that office shall be by secret ballot. In that event
the Chair shall appoint three members to serve as
tellers and the Chair shall announce the result
prior to the end of the meeting. Section 3. Quorum: A quorum necessary for the
transaction of any business shall be twenty (20) members
or 1/3 of the membership eligible to vote, whichever is
the lesser. Section 4. Mail balloting: If a quorum of eligible
members is not present for the election of officers or
the transaction of other business at the Annual Business
Meeting of members, the Chair shall order the Secretary
to prepare a mail ballot of the Nominating Committee’s
slate to be sent to the voting membership, specifying a
due date for its return. Write-in votes for eligible
nominees willing to serve if elected shall be permitted.
Tellers appointed by the President shall count the
ballots returned and advise the President of the result.
An affirmative vote of a majority of ballots returned
shall be necessary for election, provided a quorum of
eligible voters returned a ballot. The result shall be
published by the Secretary as soon as the outcome is
determined. [Top]
ARTICLE VI STANDING COMMITTEES
Section 1. Membership:
- Composition, Term: - This Committee shall
consist of a Chair and as many additional members as
may be necessary to fulfill the Committee’s
responsibilities. The President shall appoint the
Chair and any additional members, unless he/she
delegates their selection to the Chair. The
President, Secretary and Treasurer shall serve as ex
officio, voting members of this Committee. The Chair
shall serve a one year term and may be reappointed
for additional consecutive one year terms at the
discretion of the incumbent President. He/she shall
serve as a member of the Executive Board and as an
ex officio, voting member of the Program Planning
and Winery Tours and Events Committees.
- Responsibilities: The Committee shall promote
general interest in the community in the Chapter’s
activities for the purpose of recruiting new
members. From time to time it shall conduct a poll
or questionnaire of the membership soliciting ideas
on future Chapter activities and suggestions on ways
to improve the image and functions of HHC. It shall
maintain a current list of persons who have attended
Chapter meetings, and who of those have paid AWS and
Chapter dues. The list shall include their names,
street and email addresses, telephone numbers and
date(s) of attendance at HHC events and membership
in HHC. The Chair shall establish and maintain
liaison with the Executive Director of the AWS to
verify the current list of HHC dues paying members
who have also paid AWS dues. The Chair shall notify
the Treasurer promptly of persons on the list whose
grace period in which to join the AWS is about to
expire. The Committee shall prepare annually and
publish for distribution to the membership an
updated list of Chapter and AWS dues paying members.
Additional duties and responsibilities of this
committee are described in Guidelines for Chapter
Chairs, published separately.
Section 2. Program Planning Committee:
- Composition, Term: This Committee shall consist
of the Program Coordinator, appointed by the
Executive Board, who shall chair the Committee, and
as many additional members as are necessary to
fulfill its responsibilities. The President shall
appoint additional members, unless he/she delegates
their selection to the Chair. All incumbent officers
of the HHC shall serve as ex officio, voting members
of this committee. The Program Coordinator shall
serve a term of one year and may be reappointed for
additional consecutive one year terms, at the
discretion of the incumbent Board. He/she shall
serve as a member of the Executive Board and as an
ex officio, voting member of the Finance and Fund
Raising, Communications and Outreach, and Winery
Tours and Events Committees.
- Responsibilities: The Committee shall be charged
with the pre-planning of the Chapter’s educational,
wine evaluation, and entertainment program for the
regularly scheduled monthly meetings. Such programs
may consist of, but shall not be limited to, wine tastings, lectures, film presentations,
demonstrations of viticultural content, and joint
meetings with other AWS chapters and wine clubs. The
Committee shall also assist in planning fund raising
events and activities in consultation with the
Treasurer and the ad hoc committee with primary
responsibility for the event. Additional duties and
responsibilities of this committee are described in
Guidelines for Chapter Chairs, published separately.
Section 3. Finance and Fund Raising:
- Composition, Term: This Committee shall be
composed of the Treasurer, who shall chair the
Committee, the Chair of the Program Planning
Committee, and the President, Vice President, and
Past President who shall be ex officio, voting
members of the Committee. The terms of Committee
members shall be concurrent with their terms of
office or term as committee chair. The Chair shall
serve as an ex officio, voting member of the
Membership Committee.
- Responsibilities: The Committee shall maintain
oversight over the fiscal affairs of the Chapter. It
shall generate suggestions of ways and means to
raise funds over and above member dues and charges,
for tastings and local outings. It shall assist the
Treasurer in preparing annual and interim reports of
the financial status of the Chapter, and in the
preparation of an annual budget for the coming year.
It shall recommend any changes in dues or special
assessments of members and non-member guests to the
Executive Board, including justification for same.
Section 4. Communications and Outreach Committee:
- Composition, Term: The President shall appoint
the Chair of this Committee, who shall serve
concurrently as Managing Editor of a Chapter
newsletter. The Chair, with the approval of the
Executive Board may appoint additional Committee
members, including both Regular and Professional
Chapter members, as may be necessary to discharge
the Committee’s responsibilities. All incumbent
officers of the HHC shall serve as ex officio,
voting members of the Committee. The Chair shall
serve as an ex-officio, voting member of the Program
Planning and Winery Tours and Events Committees. The
Chair shall serve a three (3) year term and he/she
may be reappointed, but shall not serve more than
three (3) consecutive terms.
- Responsibilities: The Committee shall assist,
advise and support the Chair in the timely
publication and distribution of a Chapter
newsletter, and in the management maintenance and
updating of the Chapter website. The content and
format of a newsletter and the website shall be the
responsibility of the Managing Editor, subject to
the review of the Executive Board on matters of HHC
and AWS policy. The Committee shall publish via
electronic or other means timely notification to the
membership of wine-related events in the local area.
The Committee shall prepare and publish articles and
notices of HHC activities, including dates of
scheduled events, in local print media to increase
knowledge of the Chapter and enhance its
attractiveness for potential members in the
geographic community. Additional duties and
responsibilities of this committee are described in
Guidelines for Chapter Chairs, published separately.
Section 5 - Winery Tours and Events Committee
- Composition, Term: The President shall appoint
the Chair of this Committee, and additional members
as necessary to fulfill its responsibilities unless
the President delegates to the Chair the selection
of additional members. The President, Vice-President
and Chairs of the Program Planning and
Communications and Outreach Committees shall serve
as ex officio, voting members of the Committee. The
Chair shall serve a one (1) year term, and he/she
may be reappointed by the incumbent President for
additional one (1) year terms. He/she shall be a
member of the Executive Board, and serve as an ex
officio, voting member of the Program Planning and
Communications and Outreach Committees.
- Responsibilities: The Committee shall be charged
with the planning, announcement and carrying out of
membership tours of local, regional and national
wineries and visits to local wine festivals. The
Committee shall also publicize to the membership
opportunities for international travel for
wine-related events, and shall organize such travel
when a sufficient number of members have committed
to the event. The President may appoint an ad hoc
committee to have primary responsibility for
international wine-related events, in which case the
Chair of the Winery Tours and Events shall serve as
an ex officio, voting member of the ad hoc
committee. Additional duties and responsibilities of
this committee are described in Guidelines for
Chapter Chairs, published separately.
Section 6. Nominating Committee:
- Composition, Term: Not later than ninety (90)
days prior to the Annual Business Meeting of Members
at which the election of officers shall take place,
the President shall appoint three (3) eligible
members to a Nominating Committee. No incumbent
officer or Chair of a Standing Committee may serve
as a member of the Nominating Committee. This
Committee shall select its own Chair. Committee
members shall serve through the Annual Meeting and
the members’ vote on its slate, following which the
Committee shall be discharged. However, in the event
the slate fails to receive an affirmative vote of a
majority of members then the Committee shall meet to
review its choices and to present a revised slate
for a vote of the membership by mail ballot.
Nominating Committee members may be reappointed by
the incumbent President for subsequent elections,
but shall not serve more than two (2) consecutive
one year terms.
- Responsibilities: The Committee shall solicit by
mail or electronic means, or by appropriate
announcements on HHHOA media, suggestions from the
membership of candidates for the four offices to be
filled by election. It shall meet as often as
necessary to select the slate of nominees, all of
whom shall have been queried and have affirmed their
willingness to serve if elected. The Committee may
nominate two or more qualified candidates for any
office on the slate, in which event the vote on that
office shall be by secret ballot. At least thirty
(30) days prior to the Annual Business Meeting at
which the election shall take place, the Committee
shall circulate its slate by mail or electronic
means to the membership.
[Top]
ARTICLE VII AMENDMENTS Section 1.
Origination: Any six (6) eligible members in good
standing may propose an amendment to these Bylaws by
submitting the proposal in writing to the Secretary. The
Executive Board, by an affirmative vote of 2/3 of its
members, also may propose an amendment. Section 2.
Disposition: An amendment proposed by petition of the
members shall be reviewed within thirty (30) days of its
receipt by the Executive Board, which shall append an
opinion on the proposal’s merit or lack thereof. Prior
to submission of a proposal, either by petition or by
the Board for a vote of the membership, if its content
requires review for conformity to AWS Bylaws, the
proposal shall be sent for such review and opinion by
legal counsel of AWS. After legal review, if any, and
clearance by AWS, the proposal shall be voted on by mail
or electronic ballot of the eligible voting membership.
An affirmative vote of two-thirds (2/3) of the
membership returning ballots shall be necessary for
approval of the proposal, provided a quorum of ballots
are returned. [Top]
ARTICLE VIII MISCELLANEOUS Section
1. Chapter Logo: An appropriate logo or symbol for the
HHC shall be chosen from suggestions submitted by
members to the Executive Board. Once chosen, a logo may
not be altered except by an affirmative vote at a
regular meeting of a majority of eligible members, a
quorum being present. Section 2. Indemnification of
officers, committee members, and employees of the
Chapter: The AWS subscribes to an insurance program
underwritten by the Insurance Company of North America.
The policy provides general liability coverage of $1
million. Coverage exists only for Chapter members who
are members of AWS in good standing. Members should
contact AWS general counsel for further information.
Section 3. Fiscal Year: The fiscal year of the HHC shall
be the calendar year from January 1 to December 31.
Section 4. Parliamentary Authority: Discussion of
matters brought before the membership at a regular or
special business meeting and at Executive Board meetings
shall be governed by parliamentary procedures as
outlined in Robert’s Rules of Order, as periodically
revised. Section 5. Dissolution of the Chapter: In the
event that the HHC of the AWS shall be dissolved, none
of its assets shall be distributed to any officer or
member of the Chapter, but shall be disposed of in
accordance with applicable regulations of the Internal
Revenue Service and Code then in force, or defined
financial goals of the Chapter. [Top] |